About CEI

The Competitive Enterprise Institute is a non-profit public policy organization dedicated to advancing the principles of limited government, free enterprise, and individual liberty.  With a workforce focused on comprehensive regulatory reform as well as specific regulatory challenges related to energy and environment, finance, transportation, technology, labor and employment policy, as well as food and drug laws, CEI integrates strategic litigation, timely policy analysis, aggressive communications, and strong coalitions to challenge the overreach of the modern administrative state.

About The Role

The executive assistant to the President coordinates the day-to-day activities, manages long-term projects and acts with the authority of the office to plan, manage and ensure mission critical projects are on time and up-to-date and is critical to the productivity of the president.  This position requires a high level of discretion, decisive decision-making, priority setting, flexibility and the ability to think, plan and act proactively. This position is located in downtown Washington and the person who fills this role will work from the office on a regular basis.

CEI President Kent Lassman is engaged with all aspects of the organization’s operations.  He cares deeply about CEI employees and the organizational mission.  A high-energy executive, he is a father and husband as well as an accomplished endurance athlete who keeps a busy schedule that includes reading, writing, speaking, travel, and time for family.  He has a strong track record of mentoring employees.  Early in his career he served in the role of assistant to a non-profit, academic, and government official and earned an appreciation for pressures of the job.  Passionate applicants who listen well, can take and provide constructive feedback, and enjoy a fast-paced environment will enjoy partnering with him and his colleagues at CEI.

Attributes

  • 4-8 years of experience in a c-level support role or related experience
  • Integrity, discretion and trustworthiness with confidential information
  • Sense of humor
  • Organized and highly detailed
  • Excellent verbal, written and analytical skills
  • Strong interpersonal and anticipatory skills and strategic thinking
  • Thrives in a supportive leadership role
  • Passion for liberty and economic freedom

Regular Tasks

  • Proactively manage the president’s schedule and calendar while assisting with prioritization of activities
  • Coordinate across policy teams and departments to execute strategic and organizational projects and provide oversight and guidance of such projects and ensure deadlines are met
  • Drive efforts improving the efficiency and effectiveness of the president and his direct reports
  • Plan, coordinate, and keep contents of meetings focused; prepare the president for meetings, trips, and activities
  • Serve as gatekeeper to the president and his office, welcoming guests and managing all incoming calls 
  • Schedule meetings and participate in meetings with both internal departments and individuals as well as supporters, allies, and government officials
  • Maintain and organize files and maintain up-to-date passwords, tasks, and contacts
  • Occasionally draft and regularly edit correspondence before sending on behalf of the president
  • Responsibility for recurring projects at the intersection of the president’s time and the CEI philanthropy team, such as
    • Preparing, printing, and mailing receipts to supporters
    • Preparing call-sheets with detailed giving histories
    • Entering updates to database systems on communications between the president and CEI supporters
    • Developing agendas for twice-weekly team meetings
  • Other duties as assigned

Travel

  • Create, schedule, and maintain all domestic and international travel arrangements including air travel, lodging, and ground transportation
  • Prepare detailed travel itineraries
  • Schedule de-briefing meetings with staff as needed – outlining next steps and sending thank you or follow-up notes

Board of Directors

  • Schedule and coordinate meetings and conference calls with board members
  • Strategically plan ahead for the creation of board materials, assist in preparation of materials and meetings for both the president and his direct reports
  • Assist the events director to schedule the biannual meetings and dinners

Financial

  • Complete monthly expenses report for president, ensuring accurate and timely submissions
  • Keep track of all receipts and executive costs
  • Purchase gifts and office supplies, as requested

Schedule

  • Core hours are 9:00 a.m. – 5:30 p.m.  (with occasional but minimal after-hours commitments)

To Apply

Please email application materials in a single .pdf document to [email protected] with the following terms in the subject line: EA Applicant Materials.  Candidates who fail to follow this instruction are at a significant disadvantage because attention to detail is not just a phrase learned at the university career center, it is a path to excellence.

  • Cover letter detailing
  • Your experience
  • A statement of no more than 500 words detailing why you believe a high-level support role is the right step in your current career trajectory
  • Salary expectations
  • Resume
  • Between two and four references, at least one of whom can speak from experience about your character
  • A favorite “Dad Joke”